Legal Notices
Disclaimers, Terms, Privacy & Other Notices
The terms “Our Practice,” “we,” “us,” or “our” refer to our medical practice. By using our website, submitting information, or communicating with us electronically, you acknowledge that you have read, understand, and agree to the following terms, conditions, and policies.
Privacy Policy
Privacy Policy for Our Practice
Our Practice is committed to protecting your privacy and maintaining compliance with HIPAA and all applicable healthcare privacy laws. We do not sell personal information.
Information We Collect
When you interact with our website or services, we may collect:
- Name
- Email address
- Phone number (including mobile number)
- Mailing address
- General inquiry information voluntarily provided by you
Do not submit protected health information (PHI) through website contact forms. Forms are intended for general inquiries only. For medical questions or confidential information, please contact our office directly or use our secure patient portal if available.
How We Use Your Information
We use your information to:
- Respond to inquiries
- Schedule, confirm, and remind you of appointments
- Communicate treatment-related and administrative information
- Provide requested information and follow-ups
- Improve our website and services
SMS / Text Messaging Communications
If you provide your mobile phone number and opt in, you consent to receive text messages from Our Practice, which may include:
- Appointment confirmations
- Appointment reminders
- Treatment-related communications
- Office or administrative updates
Message frequency may vary. Message and data rates may apply.
You may opt out of receiving text messages at any time by replying STOP.
For assistance, reply HELP or contact our office directly.
Consent to receive text messages is not a condition of receiving medical treatment or services.
We do not sell, rent, or share mobile numbers for marketing purposes.
Removal of Information
You may request removal from non-essential communications at any time by contacting our office. We will honor requests promptly, subject to legal and healthcare record-retention requirements.
Secure Storage
Contact information is stored using reasonable administrative, technical, and physical safeguards. Patient health information is maintained in HIPAA-compliant systems separate from the public website.
Cookies, Analytics & Third-Party Services
Our website may use cookies and analytics tools (such as Google Analytics) to collect non-identifiable usage data, including pages visited and time spent on the site. No protected health information is collected through analytics.
We may use third-party advertising tools (such as Google or social media platforms) to improve outreach. These tools may collect aggregated or anonymized data. You may opt out through provider-specific tools such as:
- Google Ads Preferences
- Network Advertising Initiative (aboutads.info)
Embedded Content
Content embedded from third-party websites (videos, images, articles) behaves as if you visited those websites directly. These sites may collect data in accordance with their own privacy policies.
Data Sharing
We do not sell or trade personal information. We may share information with trusted service providers who assist in operating our website or communications, provided they agree to confidentiality and security requirements. Information may also be disclosed when required by law.
Data Retention
- Contact form submissions: retained up to two (2) years
- Website comments: retained indefinitely
- Patient records: retained in accordance with HIPAA and applicable law
Your Rights
You may request access to, correction of, or deletion of personal data we hold about you, subject to legal and healthcare obligations.
Data Breach Procedures
In the event of a data breach involving personal information, affected individuals will be notified in accordance with applicable law, and corrective actions will be taken promptly.
Questions
If you have questions about this Privacy Policy, please contact our office directly.
Montclair Orthodontics
973-744-1912
info@montclair-orthodontics.com